Call to Order: President Mause called the April 27, 2011 meeting of the Board of Directors to order at 7:00 PM.
| President: | Chris Mause | Present |
| Vice President: | Susan Harrison | Present |
| Treasurer: | Nate Policar | Present |
| Secretary: | Bill Winston | Present |
| Director: | Stella Calvert | Present |
| Director: | Maureen Harrison | Present |
| Director: | Bill Mercer | Present |
| Director: | Ray Oliver | Present |
| Director: | Chad Wagenhals | Absent |
Motion #1: Approve to amend the agenda to add two additional items under New Business: (1) Lake Wall; (2) Investing Association Funds. Motion by Director B. Mercer; seconded by Director S. Harrison. Approve the Agenda as Amended. Motion by Director B. Mercer; seconded by Director S. Harrison. Motion passed.
Motion #2: Approve the minutes of the March 23, 2011 regular meeting of the Board of Directors. Approve to postpone the approval of the March 23, 2011 minutes to consider changes/corrections until the May 25, 2011 board meeting. Motion to table by Director M. Harrison; seconded by Director R. Oliver. Motion passed to table the approval.
President's Comments by Chris Mause: Verbal report. President Mause welcomed the Board and the audience to the board meeting. President Mause said that, in the interest of keeping the length of board meetings to a reasonable time frame, the audience participation portion of the meeting should be addressed during the members comments portion of the agenda. In addition to the members comments section of the agenda, there is a three (3) minute members comments before each board discussion of each motion and then board deliberation without interruption from audience participation.
Treasurer's Report by Nate Policar: Director Policar highlighted items from the previous Budget and Finance Committee meeting.
Community Manager's Report by Christine Baldanza: Community Manager Baldanza reported that all light posts and signs in every park and common area have been refurbished. There are six (6) posts still missing signs, but signs have been ordered. The walls and wrought iron on Eastlake common areas have been completed. Winter flowers have been removed and new soil, new tubing for irrigation, and new summer flowers that will withstand the summer heat will be planted. The wall on Lakeshore will be stuccoed and repaired and painted and the east side of Westshore and the finger park walls will also be repaired and repainted. The grass along these same walls will be removed, pavers will be put down and low growing plants will be planted. The renewal for the Activity/Swim eam insurance is in the board book. Past due assessments are down from last month.
Members Comments: Nori Muster (O-120), Jalma Hunsinger (B-039) and Bill Haber (F-017). Items discussed were unethical behavior, getting along, proper procedure on how to obtain a list of who voted in the 2011 Board election, and CC&R coverage of Architectural Committee authority regarding vehicles and enforcement.
Board Open Discussion: Vice President Susan Harrison congratulated and complimented Danielle Ulm, Maureen Harrison, Alecia Kindgren, the Activity Committee, and all who helped plan and execute the 40th Anniversary Celebration. The articles in the paper were beautiful. It was well planned and well executed and the adjustment that was made due to weather was beautiful and well done and again, "Thank you". She also congratulated Director Chad Wagenhals on his wedding and make it official that he is being married during this board meeting.
Director Maureen Harrison commented on the Architectural Committee rules regarding car covers. The Ad-Hoc Committee has not been able to meet, but since the last meeting the Architectural Committee has re-evaluated this issue of the rules, and the rules will be amended now to be related to the appearance of the car covers only. She also thanked Director Susan Harrison for her comments and the multitude of people who helped on the 40th Anniversary Celebration.
Director Nate Policar thanked the Architectural Committee for listening to what members had to say about the car cover rule and taking these comments into consideration for making changes to the Architectural Rules.
Committee Reports
Activity Committee by Daniel Ulm: Verbal Report. Committee Chair Daniel Ulm thanked everyone that helped with the 40th Anniversary celebration. There was a fabulous turn-out, the dancers were beautiful, and everyone had a great time. She also thanked the Lakes Staff for their hard work that helped make this event so successful. There will be a parade with the Fire Department, Girl Scouts and Boy Scouts and a concert at the Memorial Day Picnic.
Architectural Committee by Stella Calvert: Written Report. On behalf of Committee Chair Phil Twitchell, Stella reported that the car cover rule in the Architectural Rules has been pulled back and instead of no car covers, a rule that any car cover that is torn, faded, or in disrepair will be enforced.
Budget and Finance Committee by Marcia Hill: Verbal report. On behalf of Committee Chair Dave Crowell, Marcia Hill reported that committee member Mike Pameditis will introduce a draft process model for evaluating Lakes investments in order to have clear and repeatable rationale for making investment choices. Among the items discussed at the B&F Committee Meeting were the Reserve Asset section of the balance sheet, reconciled columns in the financial statements, seasonalizing the budget, obtaining a soft-copy of a dictionary of account codes, the collection policy, the reserve study, and Activity/Swim team insurance.
Election Committee by Adrienne Linzer: No report.
Fishing and Boating Committee by Jesse Callen: No report.
Infrastructure and Maintenance Committee by Bill Mercer: Verbal report. The committee has met with a structural engineer and a scope of work will be presented to the board at a later month.
Lakescape Committee by Jeanne Ojala: Verbal report. Three more trees have been planted for the Memorial Tree Project. Jeanne reported that the LCA will be responsible for replacing memorial trees damaged due to weather for one year after planting. She recommended that for donations of trees that people consider planting rose bushes. It was suggested that the Lakes keeps track of the temperatures here in the Lakes and compare to temperatures in Phoenix. It was also suggested that the Lakes have a 40th Anniversary Memorial tree.
Lakes Log Committee by Gloria Hollingsworth: Verbal Report. On behalf of Chairperson Gloria Hollingsworth, Christine Baldanza thanked everyone for getting their articles in on time and maybe next month, a little less lengthy because some of the articles did not make it into the Lakes Log this month due to lack of space.
Lakes Women's Club by Nori Muster: Verbal report. The Lakes Women's Club has had two successful health awareness workshops and the next one will be May 12 on the subject of nutrition. Project Nite-Nite is expecting to donate 120 backpacks to the East Valley Children's Crisis Center. LWC contributed to the 40th Anniversary Celebration with a cake walk and musical chairs and a member, Linda Canavan printed the great invitations. The Out To Lunch Bunch and Thirsty Third Thursday will continue throughout the summer. The Lakes Women's Club will be putting together a directory and it will be called Lakes Neighborhood Connection. Volunteers will be going throughout the neighborhood collecting information, and the committee is also working on a memorial tree fund. The LWC encourages block watch groups to help bring the community together.
Nominating Committee by Chris Mause: No report.
Swim team Committee by Lisa Nelson: Verbal Report. On behalf of Chairperson Lisa Nelson, Maureen Harrison announced that the annual Ice Cream Social will be May 1. The season will be June and July with swim lessons in May.
Ad-Hoc Westshore Wall Committee by Chad Wagenhals: Written Report. President Chris Mause suggested that as many board members as possible attend these committee meetings. The next Ad-Hoc Westshore Wall Committee meeting is scheduled for May 24.
Ad-Hoc Election Review Committee by Ray Oliver: Verbal Report. The Board selected Harvey Beller, Bill Haber, and Shirley Dingle to look for people in the community that would like to serve on the Ad-Hoc Election Review Committee. This Ad-Hoc Election Review Committee will review the election process and recommend changes and a policy to present to the Board. The committee members are Bill Haber, Harvey Beller, Shirley Dingle, Nils Kindgren, Jemma Kopel, and Marcia Hill with Ray Oliver as the Board Liaison. This appointed committee will report back to the board at the September board meeting.
Committee Policies by Director Oliver: Director Oliver reported that last November the Board appointed Bill Mercer, John Ramirez, and himself as a committee to recommend proposed revisions to the board regarding committee policies. A draft of the proposed changes to the Committee Policy will be emailed to all committee chairs as well as the board. The Ad-Hoc Committee Charter Committee will meet with the committee chairs and present a finalized revision to this policy to the board.
Old Business:
None.
New Business:
Motion #3: Recommend that $8,000 from the existing reserve budget line item "View Fence Paint-East Lake" (80360) be reallocated to the existing reserve budget line item "Block Perimeter Wall Paint" (80350) so that additional and needed block wall painting can be funded. Motion by Director Mercer; seconded by Director M. Harrison Motion passed.
Motion #4: Recommend that the Board approve up to a minimum of $9,250 and a maximum of $10,360 for A&A Painting to paint Lakeshore wall 5632 heading north to 5602, Westshore walls from 920 heading north to 909, and the finger park walls located off of Morningstar, Evening Star, Leeward, Lobster Trap, and Driftwood. Motion by Director S. Harrison; seconded by Director M. Harrison. Motion passed. Director M. Harrison requested that it be noted that this expenditure does not cover the cost of wall and landscape repair of the south side of Leeward finger park, which her family is repairing as a result of home construction work adjacent to that park.
Motion #5: Recommend that the board approve $10,424 for Redwood Landscape to continue the Lakes' plan of protecting certain areas from water damage by removing grass and sprinklers in certain areas and replacing them with pavers, rocks and bushes. The areas that will be addressed are the Lobster Trap, Morningstar, and Eveningstar finger parks as well as sections on Westshore, Leeward, Eveningstar, Morningstar, Lobster Trap and Driftwood. Motion by Director Mercer; seconded by Director M. Harrison. Motion to amend to include reserve line item #80390. Motion by Director M. Harrison; seconded by Director Mercer. Motion passed.
Motion #6: Recommend that the board renew the Activity/Swim Team Accident and Liability Insurance with Bollinger at a cost of $1,613. Motion by Director M. Harrison; seconded by Director Winston. Motion passed.
Motion #7 (added to agenda): Expenditure to Structural Engineer, Doug Snow, for Lakeview wall of $1,950 which includes structural design and drawings. Reserve expenditure 803381 (Apartment Bank Structure). Authorize Community Manager to sign contract. Motion by Director Mercer; seconded by Director S. Harrison. Motion passed.
Motion #8 (added to agenda): If management cannot invest association funds without in a designated bank as authorized by a board motion due to an interest rate change lower than that specified or any other difficulty, the treasurer is authorized to deposit the funds in another bank that will earn the specified rate or more without additional board authorization if the bank meets the criteria as set forth by the standard set forth by the Budget and Finance Committee. Motion by Director Mercer; seconded by Director Policar. Motion to postpone until May 2011 board meeting. Motion by Director M. Harrison; seconded by Director Oliver. Motion passed to postpone.
Motion #9: Motion was made to adjourn the meeting. Motion by Director S. Harrison; seconded by Director M. Harrison. Motion passed.
Board meeting was adjourned at 11:15 PM.
