Call to Order: President Mause called the June 22, 2011 meeting of the Board of Directors to order at 7:20 PM.
| President: | Chris Mause | Present |
| Vice President: | Susan Harrison | Present |
| Treasurer: | Nate Policar | Present |
| Secretary: | Bill Winston | Present |
| Director: | Stella Calvert | Present |
| Director: | Maureen Harrison | Present |
| Director: | Bill Mercer | Present |
| Director: | Ray Oliver | Present |
| Director: | Chad Wagenhals | Present |
Motion #1: Approve the agenda. Motion called by Director Mause; seconded by Director S. Harrison. Amended to add an additional item under New Business: New HOA Meeting Laws. Approve as amended. Motion by Director M. Harrison; seconded by Director Mercer. Motion passed as amended.
Motion #2: Approve the minutes of the May 25, 2011 regular meeting of the Board of Directors. Motion by Director M. Harrison; seconded by Director S. Calvert. Motion passed.
President's Comments by Chris Mause: Verbal report. President Mause welcomed the Board and the audience to the board meeting. President Mause spoke about the new laws and rules regarding homeowners associations. President Mause said that members comments will be moved to after committee reports. President Mause apologized for last month's meeting getting out of hand. He reported that open board meetings are not a place for personal issues. The Board is looking for civility and respect.
Treasurer's Report by Nate Policar: Director Policar reported that the Budget and Finance Committee is reviewing the audit.
Community Manager's Reprt by Christine Baldanza: Community Manager Baldanza gave an update on Lakeshore painting and the finger parks. She reported that there is a fungus in the large park landscape. Redwood Landscape applied fungicide. Walter Lee from Redwood Landscape was present to address the sprinkler system. Printouts were available for sprinkler system update. Spoke about waiting until August when there is a budget meeting. Director Oliver questioned what landscape maintenance was used for. Director Policar questioned the sprinkler repair line item. Director Mercer asked if the landscape renovation line item can be used. The plan is water saving and necessary for improved irrigation.
Guest Speaker, Walter Li of Redwood Landscaping. Walter said that most of the problem was that the sprinkler system had not been maintained over the years. He said the current sprinkler heads are $8.00 each to replace. The sprinkler heads of the nozzles are not effective with the pressure problem. He showed new sprinkler heads that will provide good coverage. The cost is $22 to $29 each and there are 285 sprinkler heads. Director M. Harrison questioned the need for the existing plan to annually replace sections of our current sprinkler system as we have been told that the existing sprinkler system is 40 years old, not effective and needs to be replaced. Walter reported that frost damaged the system during the winter.
Motion #3: Amend the agenda to discuss the sprinklers. Motion by Director Mercer; seconded by Director Oliver. Motion passed.
Committee Reports
Activity Committee by Daniel Ulm: Verbal report. Committee chair Danielle Ulm reported that there was a great turn-out at the Memorial Day picnic. Kids Camp has approximately 15 children per day. Moms Group is off for the summer. Some of the upcoming events are Parents Night Out and the Annual Sleepover. The Activity Committee is below budget so far this year.
Architectural Committee by Stella Calvert: Written Report.
Budget and Finance Committee by Dave Crowell: Written report. Chairperson Dave Crowell reported that the financial model has been implemented. The committee adopted the Budget and Finance guest procedure. The LCA overall is within budget for all expenditures.
Election Committee by Adrienne Linzer: No report. (dormant)
Fishing and Boating Committee by Christine Baldanza: Verbal Report. On behalf of chairperson Jesse Callen, Christine Baldanza reported that amur and bluegill have been added to the lake.
Infrastructure and Maintenance Committee by Chad Wagenhals: The engineer has guaranteed to have the report in writing by June 23.
Lakescape Committee by Jeanne Ojala: Verbal report. Chairperson Jeanne Ojala reported that we are still accepting memorial tree donations but there will be no planting until the fall. The committee is discussing a rose garden. The next Lakescape Committee meeting will be in September.
Lakes Log by Alecia Kindgren: Verbal report. On behalf of Chairperson Gloria Hollingsworth, Alecia Kindgren reported the calendar in the Lakes Log is an insert. Articles are being submitted on time. The committee is looking for Meet the Neighbor articles as a monthly feature.
Lakes Women's Club by Nori Muster: Verbal report. The Lakes Women's Club is still going strong and continuing to meet over the summer. Thirsty Third Thursday is canceled for July and August. The committee is continuing to collect information for the community directory. Project Nite-Nite has donated 140 backpacks to the East Valley Children's Crisis Center.
Nominating Committee by Chris Mause: No report.
Swim Team by Danielle Ulm: Verbal report. On behalf of Chairperson Lisa Nelson, Danielle Ulm reported that the swim team is in full swing. The Swim Team banquet is scheduled for Thursday, July 21.
Ad-Hoc Westshore Wall Committee by Chad Wagenhals: Verbal report. Christine Baldanza reported that two estimates came in at $111,000 and $75,000. The committee will be meeting again in July.
Ad-Hoc Election Review Committee by Bill Haber: Verbal report. The Ad-Hoc Election Review Committee met twice. The committee is exploring procedures to get a recommendation together by September.
Ad-Hoc Committee Review Committee by Ray Oliver: Director Oliver reported that he is working with all committee chairs to get a date for a July meeting.
Members Comments: Members signed up to speak were: Mary Michael (Lot #H-009) and Mike Feller (G2-118). Items discussed were: the possibility of a green wall on Westshore and questions to the Ad-Hoc Committee Review Committee
Old Business:
None.
New Business:
Motion #4: Recommend that the board assign $248,175 from reserve fund Chase savings account 10179 to a new 12-month Alliance Bank CD with interest rate of 1.2%. Motion by Director M. Harrison; seconded by Director Calvert. Motion passed unanimously.
Motion #5: As Amended: Recommend that the board assign $122,000 to a new 12-month reserve fund Western State Bank CD. $52,000 comes from existing and expiring reserve fund Western State Bank CD (10916) and $70,000 comes from Bank of America reserve fund Savings account 10910. Amended motion by Director M. Harrison; seconded by Director Policar. Motion passed unanimously.
Motion #6: Recommend that the board approve $2,240 for the purchase of basketball backboard and hoops (Spalding 88461G) from Wal-Mart. Motion by Director M. Harrison; seconded by Director Wagenhals; Motion passed unanimously.
Motion #7: Approve the attached Policy Resolution - 2011-051 regarding videotaping of board meetings. (Read by President Mause) Motion by Director M. Harrison; seconded by Director Calvert. Member comments - Jalma Hunsinger (Lot #B-039). Motion to amended item #1 to read: Any owner intending to tape or video record a meeting must first provide the Community Manager or Board President written notice 24 hours prior to the start of the meeting. Motion by Director Oliver; seconded by Director M. Harrison. Amended version read by president Mause. Passed unanimously. Motion to appprove the attached Policy Resolution - 2011-051 regarding video taping of board meetings as amended (copy is available for review in the Lakes Office). Motion as amended passed unanimously.
Motion #8: As added: Award Redwood Landscaping $9,000 to replace sprinkler heads. Motion by Director M. Harrison; seconded by Director S. Harrison. Amended to read: Approve expenditure of $9,000 to Redwood Landscaping to replace sprinkler heads. Amended motion to include verbiage to have Redwood obtain three (3) bids. Motion to amend approved unanimously. Amended motion to read: Approve expenditure of not more than $9,000 from reserve funds to Redwood Landscaping to replace all LCA common area sprinkler heads. Require Redwood Landscaping to obtain three (3) bids. Amended motion passed 7 to 1. Director Policar voted 'no'.
Motion #9: Motion was made to adjourn the meeting. Motion by Director Mercer; seconded by Director S. Harrison. Motion passed.
Board meeting was adjourned at 9:15 PM.
