Call to Order: President Mause called the March 23, 2011 meeting of the Board of Directors to order at 7:05 pm.
| President: | Chris Mause | Present |
| Vice President: | Brian Luse | Present |
| Treasurer: | Rick Andrews | Present |
| Secretary: | Aileen Fowler | Present |
| Director: | Bill Mercer | Present |
| Director: | Ray Oliver | Present |
| Director: | John Ramirez | Present |
| Director: | Susan Valocchi | Present |
| Director: | Bill Winston | Absent |
Motion #1: Approve the agenda as amended: (1) Add Board Discussion after Member's Comments on agenda to discuss issues; (2) Add Board Policy on Collection of Assessments Receivable and move it to the first item under New Business. Motion by Director Harrison. Seconded by Director Mercer. Motion passed.
Motion #2: Approve the minutes of the February 23, 2011 regular meeting of the Board of Directors. Motion by Director Policar. Seconded by Director Mercer. Motion passed.
Board Open Discussion
Director Susan Harrison - Director S. Harrison developed a LCA Board Phone Tree for Board members to use in case of emergencies or the need for discussion. She would like to see this used. Director S. Harrison also felt that Committee Charters are not being followed and should be reviewed. Director Maureen Harrison - Director M. Harrison commented on the new Architectural Rules and confirmed that the Architectural Committee had the authority to re-write the Architectural Rules and they did not have to be approved by the Board. Director Oliver - He recommended that an ad-hoc committee should be formed to review all governing documents.
Old Business
None
New Business
Motion #3: To Amend the Agenda to add: Request the Board to instruct Management not to enforce the new Architectural Rule regarding car covers unless the car cover is an eyesore or is in disrepair. Motion by Director M. Harrison. Seconded by Director Mercer. Motion passed.
Motion #4: Request that the Board approve the attached policy relating to collection of assessments receivable (copy is available for review in the Lakes Office). Motion by Director M. Harrison. Seconded by Director Policar. Motion passed.
Motion #5: As Amended: Enact a policy regarding the submission of requests for action (RFAs). The policy is attached (copy is available for review in the Lakes Office). Motion by Director Policar. Seconded by Director Mercer. Motion passed.
Motion #6: Appoint the following Board members to the Personnel and Compensation Committee for the 2011 Board term: Chris Mause, Susan Harrison, Bill Winston and Bill Mercer. Motion by Director Oliver. Seconded by Director S. Harrison. Motion passed.
Motion #7: Recommend that Requests for Action #11-020, #11-021, and #11-022 be combined into one RFA. Motion by Director Mercer. Seconded by Director M. Harrison. Motion passed.
Motion #8: Recommend that the Board approve Greg Recker's continued membership in the Budget and Finance Committee. Recommend that the Board approve Marcia Hill as a member of the Budget and Finance Committee. Recommend that the Board approve Mike Pameditis as a member of the Budget and Finance Committee. Motion by Director Mercer. Seconded by Director M. Harrison. Motion passed.
Motion #9: Recommend that Requests for Action #11-023 and #11-024 be combined into one RFA. Motion by Director M. Harrison. Seconded by Director Mercer. Motion passed.
Motion #10: Recommend that the 2010 operating surplus of $129,397.90 be transferred to reserves in a new 3-month reserve savings account at Chase Bank. Recommend that the reserve CD from Chase Bank that matures on 04/.11/11 in the amount of $102,282.58 (plus any additional interest be deposited into a new 3-month reserve Savings account at Chase Bank. Motion by Director M. Harrison. Seconded by Director Mercer. Motion passed.
Motion #11: Recommend that the $2,000 from the existing reserve budget line item #80344 be applied to a new 2011 line item "Southshore Wall" and that the funds be expended to patch the cracks on Southshore Wall. Motion by Director Mercer. Seconded by Director Calvert. Motion passed.
Motion #12: As Amended: Recommend that the Board cancel the current printing of the Lakes Director. Motion by Director Policar. Seconded by Director Wagenhals. Motion Failed 4 to 3. Directors S. Harrison, Oliver, and M. Harrison voted not to cancel.
Motion #13: Request that the Board instruct Management not to enforce the new Architectural Rule relating to car covers until further notice. Request an Ad-Hoc Committee to research car covers. Members will be Director Oliver, Calvert, and M. Harrison. Motion by Director M. Harrison. Seconded by Director Mercer. Motion Passed.
Motion #14: Motion was made to adjourn the meeting. Motion by Director M. Harrison. Seconded by Director S. Harrison. Motion Passed.
Board Meeting was adjourned at 10:40 PM.
