Call to order: President Mercer called the August 22, 2012 meeting of the Board of Directors to order at 7:15 PM.
| President: | Bill Mercer | Present |
| Vice President: | Nils Kindgren | Present |
| Treasurer: | Maureen Harrison | Present |
| Secretary: | Dave Smith | Present |
| Director: | Stella Calvert | Present |
| Director: | Kris Hoffman | Present via conference call |
| Director: | Jay Williams | Present |
| Director: | Bill Winston | Present |
| Director: |
Motion #1: Approve the agenda as modified. Motion by Director Harrison. Seconded by Director Smith. Motion passed.
Motion #2: Approve the minutes of the June 27, 2012 regular meeting of the Board of Directors. Motion tabled by Director Harrison. Seconded by Director Winston. Motion passed to table until the September meeting. (Note: Secretary Smith requested that the draft minutes from the Board meetings be prepared and circulated no later than 10 days after the board meeting.)
Unfinished Business
Motion #3: (This Motion was Tabled at the 05-23-12 and the 06-27-12 Board Meeting.) As Amended: The following proposed by-law addition shall be presented to the membership with the next ballot/election in February 2013. "LCA Disputes involving corporate governance and board elections shall be settled by alternate dispute resolution by negotiation, mediation or arbitration." Proposed by-law addition will be reviewed by the law office of Carpenter Hazelwood with the explanation as presented by President Mercer. Motion by Director Harrison. Seconded by Director Smith. Motion as amended passed unanimously.
Motion #4: (This motion was tabled at the 05-23-12 and the 06-27-12 board meetings.) Move to approve the second phase of the Rose Garden, not to exceed $1,999, out of the Capital Account. Motion to postpone by Director Harrison. Seconded by Director Calvert. Motion to postpone passed unanimously. Note: request that Lakescape Committee submit anew and bring items together for the Rose Garden (total cost of bricks, include expansion) and present at the September board meeting with all plans and prices.
Motion #5: (This motion was tabled at the 06-27-12 board meeting). That the board adopt the revised 2012 LCA Employee Handbook as updated and prepared by Littler Mendelson. Motion to table until the Personnel and Compensation Committee can meet to review, update and make corrections. Motion to table by Director Calvert. Seconded by Director Williams. Motion passed to t able.
New Business
Motion #6: Move that member Dave Kemper be appointed to the remainder of the vacant position which was held by Director Policar. Motion by Director Smith . Seconded by Director Calvert. Motion passed unanimously.
At this time, Dave Kemper was seated at the board table.
Motion #7: Recommend that the board of directors contract with Arizona Group Technologies for an amount not to exceed $7,660 ($6,380 + 10% overage) to provide a server, 4 workstations, 2 printers, data transfer and installation. $6,000 was allocated in the reserve budget to pay for updated computers this year. Motion by Director Harrison. Seconded by Director Williams. Motion passed.
Motion #8: Recommend that the Board approve opening a money market account for operating funds at MOB and move $60,000 from the operating account at MOB (no interest) into this new operating money market (interest bearing account). Motion by Director Harrison. Seconded by Director Williams. Motion passed.
Motion #9: Recommend that the reserve amount of $250,000 in B of A savings be used to purchase a 19-month reserve fund CD at Midfirst Bank (.75%). Motion by Director Harrison. Seconded by Director Winston. Motion passed.
Motion #10: Recommend that the third quarter assessments due to reserve funds in the amount of $88,222.75 be transferred from the operating checking account at MOB to purchase a reserve account CD at ING Bank for 12 months. Motion by Director Harrison. Seconded by Director Smith. Motion passed.
Motion #11: Move that the board minutes only contain the business conducted by the board. Further move that committee minutes be attached to the board minutes for historical purposes. Motion by Director Calvert. Seconded by Director Williams. Motion amended to read: Move that the Board minutes shall contain the business conducted by the Board and also that the committee minutes shall be attached to the Board minutes. Motion to amend by Director Kindgren. Seconded by Director Smith. Amended motion passed.
Motion #12: Recommend the Lakes board extend the Redwood contract for an additional three years at $15,500 monthly/$186,000 yearly. Motion amended to read: Recommend the Lakes roard extend the Redwood contract for an additional one month (30 days) and for management to follow the LCA bidding policy by securing two additional bids, Budget and Finance Committee review and recommendation to the board at the September board meeting. Motion to amend by Director Calvert. Seconded by Director Smith. Amended motion passed.
Motion #13: Reaffirm by this board the policy guidelines regarding the submission of requests for action (RFAs). Motion by Director Harrison. Seconded by Director Kindgren. Motion passed.
Motion #14: Motion was made to adjourn the meeting. Motion by Director Harrison. Seconded by Director Calvert. Motion passed.
Board Meeting was adjourned at 9:15 PM.
Return to current Minutes and Motions.