Board Meeting Minutes - May 2012

Lakes Board of Directors Meeting

Call to order: President Mercer called the May 23, 2012 meeting of the Board of Directors to order at 7:17 PM.

LCA Board of Directors
President: Bill MercerPresent
Vice President: Nils KindgrenPresent
Treasurer: Maureen HarrisonPresent
Secretary: Dave SmithPresent
Director: Stella CalvertPresent
Director: Kris HoffmanPresent
Director: Jay WilliamsPresent
Director: Bill WinstonPresent
Director:

Motion #1: Approve the agenda as submitted. Recommend that the agenda be amended to move the Requests for Action regarding the Board position be moved to the top (meaning now) so that the Board member can be part of the meeting. Amended Motion by Director Harrison. Seconded by Director Williams. Motion passed to approve the amended motion.

Motion #2: Request that the LCA Board appoint Steve Koppen to complete Mr. Policar's LCA Board of Directors term which expires February 2014. Motion by Director Calvert. Seconded by Director Williams. Motion Failed 3 to 4. Directors Kindgren, Smith, Harrison, and Hoffman voted no.

Motion #3: Recommend that the LCA Board accept Nate Policar's resignation from the LCA Board of Directors and that the LCA Board appoint Director Kris Hoffman to complete Mr. Policar's LCA Board of Directors term which expires February 2014. Motion by Director Kindgren. Seconded by Director Smith. Motion to amend to add: that the Board appoint Dave Kemper to the vacant eight-month term should Kris Hoffman move to the one year and eight months seat vacated by the resignation of Nate Policar. Motion to Amend by Director Smith. Seconded by Director Harrison. Motion Passed to Amend 4 to 3. Directors Calvert, Winston and Williams voted no. Motion Failed as Amended 4 to 4. Directors Winston, Williams, Calvert, and Mercer voted No.

Motion #4: Approve the minutes of the April 25, 2012 regular meeting of the Board of Directors. Motion by Director Harrison. Seconded by Director Smith. Motion passed.

Old Business

Motion #5: Recommend that the Board approve to seal coat the parking lot and boat ramp. Reserve Line Items 80308 and 80241. Motion by Director Winston. Seconded by Director Williams. Motion passed.

New Business

Motion #6: Recommend that the LCA Board appoint Director Maureen Harrison to the position of Board Treasurer. Motion by Director Smith. Seconded by Director Hoffman. Motion to amend to add: Recommend Director Harrison resign as a member of the Budget and Finance Committee while she is Treasurer as the Treasurer is already a member and can't have two memberships to the same person. Motion to amend by Director Calvert. Seconded by Director Williams. Motion passed to amend. Motion passed as amended.

Motion #7: Request the Board approve the Alternate Dispute Resolution Amendment to the Bylaws for approval by the membership. Amended to read: Recommend the Board table this request and form an ad-hoc committee to review the Arizona State laws on mediation and how to present to the homeowners for passage. Recommend committee consist of Directors Kris Hoffman, Nils Kindgren, and Bill Mercer. Motion amended by Director Harrison. Seconded by Director Hoffman. Motion passed to table as amended.

Motion #8: Recommend that the LCA Board adopt the attached RFP (Request for Proposal) form for use with all construction contracts and service contracts over $2,000. Motion by Director Smith. Seconded by Director Hoffman. Motion passed.

Motion #9: Request that the Board expend no more than $4,000 for the personnel law firm of Littler to update and supplement the LCA Personnel Manual with required updated personnel policies and procedures. Motion by Director Smith. Seconded by Director Kindgren. Motion amended to have three bids like we do everything else. Funds from Legal. Amended by Director Calvert. Seconded by Director Williams. Motion to amend failed 5 to 2. Directors Kindgren, Smith, Winston, Harrison and Hoffman voted no. Original motion passed 6 to 1. Director Calvert voted no.

Motion #10: Recommend that the second quarter allocation of operating to capital in the amount of $5,000 be transferred from MOM operating account to MOB capital account. Motion by Director Harrison. Seconded by Director Smith. Motion passed.

Motion #11: Recommend that the second quarter allocation of operating to reserves in the amount of $88, 222.75 and an additional $11,777.25 (for a total of $100,000) be transferred from MOM operating account to Meridian Bank for a new one-year business reserve CD at an APY rate of 0.55%. Motion by Director Harrison. Seconded by Director Winston. Motion passed.

Motion #12: Move to approve the second phase of the Memorial Rose Garden, not to exceed $1,999 out of the Capital Account. Motion by Director Winston. Seconded by Director Calvert. Motion to table and request that Lakescape Committee and management present a comprehensive plan at a later meeting. Motion by Director Hoffman. Seconded by Director Smith. Motion passed to table.

Motion #13: Approve the purchase of lounge chairs for the main pool not to exceed $3,000, to be assigned to a reserve line item. Motion by Director Harrison. Seconded by Director Kindgren. Motion passed

Motion #14: Ratify the expenditure of $4,289.36 for the stocking of 600 3-pound catfish and 270 5" plus bluegill. The money had already been spent. Motion by Director Hoffman. Seconded by Director Williams. Motion Passed 6 to 1. Director Harrison voted no.

Motion #15: Approve the new Boating Rules, Fishing Rules, and Club Rules. Motion by Director Calvert. Seconded by Director Hoffman. Motion to table to get red-lined copy of each rule. Motion to Table by Director Hoffman. Seconded by Director Smith. Motion approved to table.

Motion #16: Recommend that the Board approve Christine Costa as a member of the Lakes Log Committee. Motion by Director Harrison. Seconded by Director Hoffman. Motion passed.

Motion #17: Motion was made to adjourn the meeting. Motion by Director Harrison. Seconded by Director Calvert. Motion passed.

Board Meeting was adjourned at 9:30 PM.

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