Call to order: President Mercer called the September 26, 2012 meeting of the Board of Directors to order at 7:10 PM.
| President: | Bill Mercer | Present |
| Vice President: | Nils Kindgren | Present |
| Treasurer: | Maureen Harrison | Present |
| Secretary: | Dave Smith | Present |
| Director: | Stella Calvert | Present |
| Director: | Kris Hoffman | Present |
| Director: | Dave Kemper | Present |
| Director: | Jay Williams | Present |
| Director: | Bill Winston | Present |
Old Business
Motion #6: (This motion was tabled at the June 27, 2012 Board Meeting and the August 22, 2012 Board Meeting.) Recommend that the Board approve the LCA Employee Handbook/Manual as presented by LCA legal representative, Littler Mendelson, P.C. The optional "items for board consideration" Item 1, Item 2, Item 3, Item 4, and Item 5 can be left as is until such time that the board determines that they want to alter these optional items. Motion by Director Harrison. Seconded by Director Hoffman. Motion to table to allow the Personnel and Compensation Committee review the manual. Motion to table by Director Calvert. Seconded by Director Kemper. Motion passed to table.
New Business
Motion #1: Allocate an additional $25,000 from the Reserve Fund to continue the repair of the lakewall under the bridge. Motion by Director Hoffman. Seconded by Director Calvert. Motion passed.
Motion #2: Accept option 2 from Foster Electric for a new pump motor at a cost of $9,395 from the Reserve Fund. Motion by Director Harrison. Seconded by Director Kindgren. Motion passed.
Motion #3: Approve the expansion of the rose garden in Compass Park, west of the current garden, of approximately 200 square feet, per the attached plan. It would be of similar shape and size to the present garden and would complete the plan for the Compass Park. Funds to Redwood Landscaping of $1,932 to be expended from the Capital Fund. Motion by Director Winston. Seconded by Director Calvert. Motion passed 8 to 1. Director Williams voted No.
Motion #4: (This motion was tabled at the February 22, 2012 board meeting.) Recommend that the board award the bid for repairing and sealing the Clubhouse parking lot and the boat ramp to Roadrunner Sealcoat for a cost of $5,087 including tax. Funds expended from the Reserve Fund. Motion by Director Hoffman. Seconded by Director Calvert. Motion passed.
Motion #5: Motion to engage Redwood Landscaping Company for another three-year contract at a price of $186,000 per year. Motion by Director Winston. Seconded by Director Smith. Motion passed.
Motion #6: Move to engage Ginsburg & Dwaileebe CPAs, LLP, as auditor for a period of three years at a price of $7,000 for the first year and $7,500 for the remaining two years. Motion by Director Calvert. Seconded by Director Winston. Motion to amend to read: Move to engage Ginsburg & Dwaileebe CPAs, LLP as auditor for a period of one year at a price of $7,500. Amended motion failed 4 to 5. Directors Kemper, Calvert, Williams, Winston and Mercer voted no. Original motion passed with friendly amendment by Harrison/Hoffman to add a cancellation clause to the contract.
Motion #7: Move that the employee insurance currently by Health Net of Arizona be covered by Aetna Insurance Company commencing October 1, 2012 to September 30, 2013 at an annual cost to the association of $19,008.00 annually less employee participation of $1,900.80 for a total cost of $17,107.20/yearly or $1,425.60/monthly. Motion by Director Calvert. Seconded by Director Smith. Motion passed.
Motion #8: Recommend allocation of funds ($4,000 per election) for upcoming elections 2013 through 2016 to Inspectors of Elections based on their quote of $2,025 plus expenses. Previous RFA from June meeting resulted in a question on termination which has been answered. Based on satisfying the previous question, the Election Committee again requests authorization to proceed. Motion by Director Kindgren. Seconded by Director Harrison. Motion passed.
Motion #9: Recommend Accountant Work Agreement be clarified. Modifications: Item #13,15: delete "Finance Committee"; Item #14: add "owned by LCA"; Item #16: change to read "only to LCA Manager and Finance Committee"; Item #17: add "LCA Manager", delete "Finance Committee"; Item #20: change from "Audit Committee" to "LCA Auditor". Motion by Director Calvert. Seconded by Director Williams. Motion passed.
Motion #10: Recommend the removal of Maureen Harrison as Treasurer and replace with Jay Williams. Motion by Director Winston. Seconded by Director Calvert. Motion passed 5 to 4. Directors Hoffman, Kindgren, Harrison, and Smith voted no.
Motion #11: Motion was made to adjourn the meeting. Motion by Director Calvert. Seconded by Director Winston. Motion passed.
Board Meeting was adjourned at 10:40 PM.